3 time wasting monsters

Personal conversation

This is the most dangerous monster that covertly follows you everywhere, which you always fail to notice until it’s already late. You can find this monster lurking around in your office and even in your home. It makes you feel that you are doing some important discussion, but the fact is you are not. You are just wasting time talking about your personal stuff when you should be working on the project at hand.

There is a time and place for personal discussion. Confine it there only. Do not let it disturb your work schedule.

Frequently checking e-mails

E-mails are important, and some are very important. But none of them is as important as the work you have at your hand, so it will be more fruitful to spend time on doing the work than checking mails, regularly.

Make a mail checking routine. I would suggest checking your mails once or twice a day, but if you expect important mails throughout the day or if you cannot live without browsing through your inbox then check your mail 4 times a day, at max. Do not let this monster kill your time.

Breaks

Taking breaks during a day is important, as it help you energize yourself. A break helps you remove your thought from the project, and hence get a fresh perspective on the subject matter, when you get back to it after the break. But frequent or too many breaks do not allow you to come back to the subject matter, ruining the purpose of the break itself.

Too many breaks create distraction, so avoid indulging in that. In fact, I will suggest you to make a “break taking” plan around your work schedule. This will keep you on track, and the plan will keep this “time wasting” monster contained.

These 3 monsters should be avoided at any cost, if your goal is to do anything with your life.

A group discussion typically works in three phases –

• Introduction
• Body of the GD
• Conclusion

Introduction and conclusion of the GD are the most important phases, as these phases help impressing the examiner.

Introduction stage of GD is your opportunity to write your destiny. This is your first chance to impress the examiner. While you initiate the discussion you not only grab the opportunity to speak first, but you equally draw attention of the examiner and other candidates. First impression lasts for long. If you can kick-off with a good start (on basis of content, logic and your communication skill), the ball is already in your court. Don’t get numb or stuck soon after the introduction, it shows you started with a bang just for the sake of drawing attention. Maintain your participation throughout and make sure you are heard. On the other hand don’t jump into the well and start before others; if you are not confident about the topic. A hollow start brings negative marks. You are supposed to put things in the right perspective of framework. Some handy points which can help you to try a good start are –

• Definition of the topic in hand
• Related quotes
• Questions
• Shock statement
• Facts and figures (along with credible source)
• Short story
• General statement

Conclusion stage of GD is equally important. Every GD is summarized. Summarize what the group has discussed during GD, in a nutshell. It could be a conclusion either in favour or against the given topic. While concluding don’t raise new points again, avoid putting personal opinion or perceptions, avoid rigidity towards one aspect, keep your views short and crisp, don’t add anything new apart from the already discussed points.

Examiner not only pays attention towards your spoken words; but also sees through your personality traits and non-verbal communication aspects like –

• Ability to work in team
• Reasoning ability
• Communication skill
• Leadership skill
• Persuasion skill
• Assertiveness yet humbleness
• Pro-active attitude
• Flexibility
• Creativity
• Independent thinking process
• Time management
• Body language
• Patience and tolerance

When these things are taken care of, a big win is not far from you.

A press release is a marketing device used by the public relation department of the organization to inform media and public about the newsworthy development in the organization. It could also be targeted towards informing and building confidence in investors and other stakeholders.

There is a certain process of writing a press release, which I am discussing in the paragraphs below. Before you write a press release, you need to keep in mind that journalists (the primary target audience of your press release) are busy people, so you should not bog them down with your epic press release. Your press release should not be more than one page consisting of 4 to 5 short paragraphs.

Mechanics of press release

Paragraph 1

The first paragraph of the press release should contain the actual news. What has happened, who made it happen, when it happened, where it happened, and why it matters to the readers.

Paragraph 2

Build up on the above paragraph and describe succinctly about the news. This should also contain the information related to the release to put the event or the news in the right perspective.

Paragraph 3

This paragraph would contain further details about the news, and a direct quote from CEO, president or director of the company. You can also have a quote from the vice president or head of the department that is being covered in the press release. For example, you can also put a quote from marketing VP or marketing head, if the release talks about market condition.

Paragraph 4

A brief history of the organization, and its financial and other vital statistics could be provided in this paragraph.

Paragraph 5

Another direct quote from either marketing director, VP, HR head, IT head, etc., should be given to give an overall perspective on the news. You can also use CEO’s statement here. The only thing that you need to keep in mind is that the person who was quoted in the third paragraph should not be quoted here. Readers and journalists need two different perspectives from two different quarters.

Closing thought

Do not forget to provide contact information of the concerned person at the bottom of the press release. Journalists may need to talk to someone to get further clarification on the release.

Make sure your resume is properly up to date.  The last thing anybody wants to see is an old resume that you’ve been using for a few years.  That shows no initiative, a lack of effort, and will reflect poorly on your work ethic.  You definitely don’t want a potential boss counting strikes against you before you even have a chance to interview.

Keep your resume professional.  While I always stress making your resume unique and tailored to each job that you apply for, don’t step out of the professional mold.  Keep your font generic and readable, and stick to the standard resume format.  Just tailor the information to each job that you apply for.  That’s the best way to make a great impression.

Don’t send your resume without a cover letter.  The cover letter is the standard starting point of any application, and a resume sent without one is incomplete.  The resume only serves as a list of professional accomplishments and goals, the cover letter is where you put these into perspective with your personality.  The cover letter sells you, and shows that you are the best employee for the job.  Take advantage of the opportunity.

Finally, make your objective statement absolutely clear.  You have to have a clear cut idea of what you intend to give, and get from the job you are applying to get.  This is extremely important to a potential employer, so you want the statement to be as clear and understandable as possible.  You wouldn’t want someone tripping over the first, and most vital part of your resume.

Consulting
Information technology consultants are always in high demand, as they provide information to businesses about how to better use IT.  A consultant assesses the companies technology needs with what sort of IT options would work best for them.  Consultants can work independently, and oftentimes will function as their own separate entities.  So a consultant job has a lot of freedom, as long as you have the proper credentials.

Analysis
Analysts are another career path.  A systems analyst is in charge of assessing a companies current IT set up, then using the information to make improvements.  So essentially you’re collecting data about how well the system in place works, and then analyzing the data to make the system work better.  An analyst will be responsible for increasing efficiency through streamlining procedures, and updating technology.  Anything that makes the company run more smoothly from an IT perspective, it’s an analyst’s job to find the solution.

Choosing your career path isn’t necessarily easy, but each offer varying levels of freedom.  Really, the deciding factor should be your personal needs and goals.  If you like to be your own boss, a more independent position like consulting might be your best bet.  Weigh the pro’s and con’s of each, and figure out what’s right for you.

The first thing you should know about being good at making small talk, is to stay away from controversial subject matter.  Stay away from political news stories, and religious views, etc.  These are typically topics that people have very strong opinions about, and if yours happen to be different, it can spark a fairly heated debate.  A heated debate is not what you want to be on the opposite side of, when you’re chatting with your boss at the water cooler.  Instead focus on more simple things, like personal experiences.

Show genuine interest in what the other person has to say.  This is key, as anybody will know if you’re feigning interest to perhaps gain favor with that person.  Care about what they have to say, and offer good insightful as well as courteous input in return.  By genuinely caring and giving good positive input from your perspective, you make a positive connection.

Try to keep a list of news stories or popular movies that have recently come out, in your mind.  This way you’ve got good topics to bring up, and ones that most people are well aware of.  Plus movies and common news stories are good safe topics that almost anyone can connect to, and have a lighthearted conversation about.  Lighthearted friendly conversation that can easily be enjoyed by anyone is the key.  The better you get at small talk with your coworkers, the more well known you’ll be around the office, and that gives your work a better chance at being noticed.