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16 Dec 09 Is Taking Break Killing Your Productivity?

You will not find too many people who talks against taking break during your work because not many people have thought about the real impact of “taking breaks” on your productivity. Taking break while working does affect your productivity, and how it will affect your productivity is directly related to the number of breaks and duration of each breaks.

Shorter and not-too-frequent breaks revive our senses and boost up our productivity, but when breaks tend to get longer and more frequent, we start losing focus.

Why does it happen?

To understand this let’s ask ourselves why we take breaks during the days. We take break to free up our mind from the task at hand so that we can relax and get more fresh idea when we return back to working. A break helps us focus our mind on seeing forest instead of focusing on trees, which helps us complete our work quickly.

But,

When the breaks get longer, we lose the momentum, and ideas that were building up while working on the project slips put of our mind, which means poor incoherent output. The longer breaks clear up information related to the problems from our mind, and when we return we need to rethink on where we were and at what point we took break. Most of the time, after loss of some quality time, things starts coming to us, but there is no guarantee that everything will return back. Longer breaks take us out of the zone.

How many and how long?

Do not take more than 2-3 breaks during the work hour, you can stretch the limit to 4, but not even a single break more than that. And the duration of the break should depend upon the time of the day. If you are taking a break in the morning, which I do not recommend, then the break should not be 2-3 minutes long, but when the break is coming towards the end of the day when you are exhausted with the day’s work, you can make the break a little longer. 8-10 minutes will be good enough for the last break.

Taking breaks during the work is important, but taking too many and too long breaks throw us out of the productivity zone.

Tags: Break Free, , , Frequent Breaks, Fresh Idea, Guarantee, , Point Break, , Quality Time, Senses, Taking A Break, Time Of The Day, , Working On The Project

29 Apr 09 Turn Your Office Into An Environmentally Friendly Zone

With all the talk of global warming, most of us are  looking for ways that we can reduce our own carbon footprint.  You know, that one we’ve been stamping across the face of the earth for our entire lives.  Although most people don’t take the time, there are plenty of ways that you can easily do that, and also greatly reduce the negative effect you’re having on the environment.  Essentially just by changing your workstation into a more eco-friendly set-up, you‘re already taking a huge step in the right direction.  And the first thing you’ll want to keep in mind while setting up either your home workstation or your office, is in looking for products that meet common green technology standards.

First off you want computers and monitors with easy to replace parts and accessories.  That way if something breaks down you can easily replace and repair the computer parts, and save that PC for longer.  The longer you can get your PC to function at the top level, the longer it’s not rotting in a landfill polluting the environment more than it already is in your office.

Also try and find as much refurbished technology as possible, as this is simple recycling in itself.  That way you’re still purchasing quality items for your office, but also reusing someone else’s unwanted technology.  Anything that keeps trash from building up is a positive move to make, and the earth will thank you for it in her own way.

When outfitting your office or home workstation with furniture, you want to look for products that contain recycled steel, plastic, and wood.  That way no new trees or resources need to be exhausted for something as humble as your desk or chair.  Which is also why, like with the technology, you want to find refurbished products if at all possible.  Refurbished is as good as new, and much better for mother earth.

Also remember to do the important energy saving techniques that benefit even existing workstations that may not exactly conform to eco-friendly standards in their current condition.  Such as changing the settings on your computer so that the machine will automatically go to sleep when not in use, therefore expending much less energy.  Or if you don’t use your computer for much else than work, you could also use the energy settings to change how much processor power you use at any one time.  If you don’t need all of your processor’s power to accomplish your tasks, you may as well save the energy that’s wasted from extra speed that you don’t need.

Use natural light as much as possible by opening the shades on your windows, instead of using artificial light all day.  This will greatly change the amount of power you waste by not having lights running that you don’t need.

Print only when absolutely necessary.  It’s the information age, there’s almost nothing you can’t transmit electronically, so help save a tree by making sure you don’t waste massive excesses of paper for documents you don’t really need to print.  But then, when you do need to print and eventually run out of ink, refill the cartridge instead of buying a new one.  That will greatly reduce the amount of plastic you’re throwing away, and plastic isn’t exactly biodegradable, so again, you’ll be greatly helping the environment by wasting less.

And saving the environment is after all, the name of the game, at least until we have the technology to relocate to another habitable planet in this galaxy or the next.  But at this point and time, that’s just out of our reach, so just to be safe, be as green as possible for the time being.  Don’t forget, conserving energy conserves cash you don’t have to shell out on your electrical bill.

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