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24 May 10 How to Write an Effective Cover Letter?

A cover letter accompanies resume to be mailed to the employer. It shouldn’t duplicate the resume, but complement it. It should be factual, informative, data oriented yet personal. Cover letter is your first opportunity to impress the recruiter, thus, writing an effective cover letter is of great importance. Writing a cover letter for the purpose of job often seems like a tedious task. But if certain steps and tips are followed it’s quite an easy. There are mainly 3 types of cover letters – the application letter (in response to a known job vacancy), prospecting letter (enquiring about prospective vacancy) and networking letter (requesting information and assistance in job search).

An ideal cover letter has 4 parts –


Letter should address the person you wish to communicate with. This person may hire you. Spell the full name correctly.


Opening paragraph of the letter is very important, as it’s the first step to appeal to the reader. If you are applying in response to an advertisement, mention that.


This is the most descriptive part of the letter. It should reflect your educational qualification as per your resume, your job experience. You have to sell yourself in most attractive package in this part.


End has to be interesting, humble and effective. At the end, request for an interview/appointment. Leave a thank note. Use standard complimentary notes like – ‘Sincerely yours’ or ‘Your faithfully’. Leave some space for your signature and below that type your full name.

How to craft the letter?

  • Customize the cover letter, as per the employer. Do research concerning the employer before writing the letter. Specifically relate your skills and aptitude with the job you are applying for.
  • Mention the source, from where you came to know about the given position. Don’t forget to mention title of the position you are applying for.
  • Mention reasons of your interest in the organization. To write in detail, do your homework about the company, its success stories, recent projects, and upcoming projects.
  • Only display relevant skills and experience. Don’t include unrelated ones.
  • Emphasize on your matching educational qualification, abilities, strengths, and achievements.

Remember certain important points while writing

  • Be brief and hit on the point
  • Don’t make mistake
  • Use word processor and spell check
  • Avoid clumsy fonts and colors

Don’t let the chances of casting a good impression go waste with a poor cover letter. Follow the guidelines and craft a brief effective cover letter. Attach it with your CV and send across. Cross your fingers and wait for the interview call. Good luck!

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Tags: , Application Letter, , Attractive Package, , , Enquiring, Informative Data, Interview Appointment, Job Letter, , Job Vacancy, Networking Information, Networking Letter, , , Salutation Letter, Signature, Tedious Task, Writing A Cover Letter

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