Current IT field related information

27 Jul 10 Tips for Effective Time Management

Time is one such element which has always evoked mystery, has not stopped for any one. One universal truth – it’s truly beyond anyone’s control. Many of us fail to keep pace with it, often complain about not being able to cope with it and find 24 hours too less for a day. Well, that’s where the need for time management comes. It just takes few techniques to make the best out of 24 hours and accomplish the more throughout a day. Taming the time under own control is possible with these valuable time management tips. Take a look.

  1. Most important criteria for effective time management is organized self. Initially it may be difficult. But try to build up daily ‘to do list’. Such daily planner will keep you organized and disciplined too. Also prioritize events with star mark, which need to be done first.
  2. Get rid off your lazy attitude and pushing things for the next day. What needs to be done in the morning should be done, rather than unnecessarily pushing it to evening or next day. Adhere to your time table, it will keep you stress-free.
  3. If your job asks for big decision, take it as soon as possible rather than avoiding it. Avoiding problems won’t solve them. Act now. Examine the problem, go to its root cause, find solution and execute confidently. Don’t be afraid of risks.
  4. If you are a team worker and you have authority to delegate work, do it effectively. Keep those tasks for yourself which seek your special involvement and attention. Less important tasks you can distribute among your team members. It will help you in managing work pressure and also perform better with good team involvement. Distribution of work load and responsibility will keep all happy.
  5. Take good care of your health. You can perform your duties effectively only when you are mentally and physically fit. So don’t neglect your diet, sleep and mental well being. If your hobbies or your family keep you happy, spend your spare time with them. It will keep you at ease. Don’t forget, happiness is key to success.
  6. Stress is integral part of daily life. But physical activities like sports, exercises, swimming, yoga, cycling, and running help one reduce stress and stay fit. Include them in your daily life. If a spa indulgence or massage helps you to de-stress, go for it.

With these tips you will find time is your best friend and it’s so easy to walk hand in hand with it.

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04 Jul 09 5 Tips To Motivate Your Team

Increasing productivity means keeping the people you manage motivated to stay positive and accomplish their goals in a timely fashion.  The perfect employee team is a cohesive unit with a good morale about wanting to accomplish tasks quickly, and to the best of their abilities.  Sometimes, especially during an economic recession like this, it’s hard to keep your people properly motivated, and that’s bad for them and for the work that needs to be done.  A team with low morale is unlikely to meet deadlines on target, or is more likely to produce sub-par work.  You’ll find motivating your team is a constant battle, but one that you need to win, and in doing so remember these tips:

  1. Communication
  2. Involvement
  3. Setting Goals
  4. Manage Poor Performances
  5. Celebrating Performances

Communication is an essential element to any employee team, as it’s the most important aspect of working together to complete a project.  Keep communication channels open through team meetings, email, and conference calls.  This way everyone’s voice is heard, and nobody will feel as though they can’t get through if something is frustrating them.  Proper support will help that morale stay on the up.

Involve everyone as much as possible with every aspect of the project.  Listen to your team, and let them communicate ideas and suggestions into the development of your projects.  This way they stay motivated to always strive to be successful, as they know you’ll listen to their ideas for innovations.

Set lofty goals that your team can be proud to shoot for.  Don’t set them ridiculously high obviously, but find a comfortable middle ground above the standard, but not impossible to achieve.  This way you’re keeping your team motivated to be better and better, but not overworking them to the point they lose the faith.

Manage your poorer performers.  Not everyone on your team can excel like you would want them to, and some people will turn in a substandard performance from time to time.  But that’s where you take the time to personally manage them.  Work with them to help resolve any issues reflected in their performance, this way you can get them going on producing the quality of work you want them too, and their attitude will get better as they receive the help they need to achieve the goals you set.

And finally, celebrating individual and team achievement is crucial.  One of the oldest archetypes throughout nature, is doing work for a reward.  Yes your team receives a paycheck for their effort, yes technically this is their reward for their hard work, but that’s no reason not to throw in a thank you here and there.  Recognize your top performers, and make sure to congratulate your team when they work together the way you would like them to, as this will keep them upbeat, and motivated to keep your compliments true to their ability.

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11 Jun 09 Power of Story

Since the dawn of the human civilization, we have been using stories to convey the meaning and the message to our peers. Story helps you connect with the listener or reader on an equal level. It is this trait of the story that has kept it alive even in this technological advanced society.

A PowerPoint presentation with objective data, three-dimensional colorful graphs, round-cornered table with drop-shadow effect, and picture of an attractive female provides useful information, which if understood well can fetch the desired outcome. This “if understood” have a big “If” which never get resolved because data, graphs, tables, bullet points, and unrelated pictures fail to make a connect with the audience, and these things can be blamed for the failure of countless meetings and numerous PowerPoint presentations.

Various studies in neuroscience, psychology and human cognition has proved many time that human mind is not a machine fuelled by logic and rationality. On the contrary, it is an organic entity overfilled with the emotionally charged synapses and is flooded with various chemicals that get charged up by the things happening in our surrounding. A good story increases the flow of these chemicals by drawing cues from the immediate environment of the audience, and thus getting the response the storyteller seeks.

A good story helps you cut through the clutter and reach your intended audience with the message you want to deliver, whereas, a PowerPoint presentation, with graphs, tables, bullet points, etc. just adds on to the clutter. A well-crafted story helps you connect, and it will elicit the response that even hundreds of PowerPoint presentations, and reams and reams of objective data working together will not get.

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